Terms & Conditions

Finanz Gym is a product of Archibo GmbH, Langen, Germany. The following terms govern any contract for the use of the Finanz Gym platform; the master Terms & Conditions of Archibo GmbH apply additionally: archibo.de/archibo-terms-conditions. In case of conflict, the product-specific provisions on this page prevail.

This English translation is provided for convenience only. The binding version is the German Allgemeine Geschäftsbedingungen.

§ 1 Scope and definitions

These Terms and Conditions (the "Terms") apply exclusively to the business relationship between Archibo GmbH (the "Provider") and its customers using the Finanz Gym platform. The offer is directed at entrepreneurs within the meaning of §14 BGB and at consumers within the meaning of §13 BGB. Conflicting or deviating customer terms do not apply unless the Provider expressly consents to them. The version of the Terms valid at the time the service is used applies.

§ 2 Conclusion of contract

The presentation of services on finanz-gym.ai does not constitute a legally binding offer but an invitation to make an offer. A contract is formed when the customer places an order (e.g. via the demo or sign-up form or by email) and the Provider accepts it in text form. Login credentials, passwords, and access materials are strictly confidential and must not be made available to third parties.

§ 3 Services

The Provider makes Finanz Gym available as an AI-powered finance-office assistant in the form of a Software-as-a-Service solution. The specific scope, contract term, and remuneration follow from the booked plan (see Pricing) or from individual agreements. Services are rendered according to the state of the art at the time of contract conclusion; unless expressly agreed otherwise, no specific success within the meaning of §§631 et seq. BGB is owed. The Provider may use subcontractors to perform the services.

§ 4 Payment terms

Invoicing is carried out electronically to the email address provided by the customer. Alternative delivery methods incur additional costs borne by the customer. Unless agreed otherwise, invoices are due for payment without deduction within 10 days of receipt.

§ 5 Customer cooperation obligations

The customer shall provide the Provider in good time with all information, data, and access required for proper performance of the services (e.g. receipts, PSD2 bank access, DATEV / lexware connectors). The Provider assumes no liability for the accuracy and completeness of content provided by the customer. The customer is responsible for the technical prerequisites on its side (up-to-date browser, stable internet connection) and shall cooperate in resolving any malfunctions.

§ 6 Remuneration

Remuneration follows the price list valid at the time of contract conclusion or any individual agreement. All prices are stated net of statutory VAT. Cost estimates are non-binding (§649 (1) BGB); if the actual effort exceeds a written estimate by more than 10%, the Provider will invoice the additional effort separately after prior notification. License fees for third-party software and travel expenses are borne by the customer unless agreed otherwise. Set-off and right of retention apply only to undisputed or legally established claims.

§ 7 Contract term and termination

The minimum term follows from the booked plan. Fixed-term contracts renew automatically for periods matching the initial term unless either party terminates in text form no later than four weeks before expiry. The right to extraordinary termination for good cause remains unaffected. After contract end, the customer's account is deleted following a grace period of 30 days, unless statutory retention obligations apply (§§147 AO, 257 HGB).

§ 8 Platform availability

The Provider targets an average availability of 95% per calendar year, measured at the handover point of the data centre (Microsoft Azure, Germany West Central region). Excluded are scheduled maintenance windows, outages due to force majeure (e.g. pandemics, cyber attacks, supply-chain disruptions), and disruptions outside the Provider's sphere of responsibility.

§ 9 Software usage rights

The Provider grants the customer, for the term of the contract, a non-exclusive, non-transferable right to use the Finanz Gym software for its intended purpose. Any reproduction, modification, publication, or making available to the public of the source code or individual components is not permitted without the Provider's express written consent. All rights in data contributed or generated by the customer remain with the customer.

§ 10 Further development of the platform

The Provider reserves the right to further develop the platform's features for quality, security, or statutory reasons. Material changes that significantly disadvantage the customer will be announced in text form. In such a case the customer may terminate the contract extraordinarily within two weeks of receipt of the notice.

§ 11 Liability

The Provider has unlimited liability for damages arising from injury to life, body, or health, as well as for intent and gross negligence. In cases of slight negligence the Provider is liable only for the breach of essential contractual obligations (cardinal duties); liability is in this case limited to damage typically foreseeable for contracts of this kind. Subject to the foregoing, liability for indirect damages, lost profits, or data loss exists only within the scope of proper data backup by the customer and is capped at the typical restoration costs. Any further liability is excluded.

§ 12 Provisions specific to AI

Finanz Gym uses large language models and other AI techniques to extract data from receipts, generate booking proposals, and answer queries. AI-generated suggestions are hints and drafts, not binding tax or legal recommendations. The customer is obliged to verify their factual correctness before adopting them, either personally or through its tax advisor. Subject to §11, the Provider excludes liability for the accuracy, completeness, or usability of AI-generated output.

§ 13 Data protection and confidentiality

The processing of personal data is governed by the Privacy Policy and a Data Processing Agreement (DPA) under Art. 28 GDPR to be concluded on request. Both parties undertake to keep all confidential information obtained in the course of the contractual relationship confidential, including beyond the end of the contract.

§ 14 References

The Provider is entitled to name the customer with company name and logo as a reference. The customer may object to such use at any time in text form.

§ 15 Final provisions

German law applies, to the exclusion of the UN Convention on Contracts for the International Sale of Goods and conflict-of-laws provisions. The place of performance and — provided the customer is a merchant, a legal entity under public law, or a special fund under public law — the exclusive place of jurisdiction is Friedrichshafen, Germany. Should any provision of these Terms be or become invalid, the validity of the remaining provisions shall remain unaffected; the invalid provision shall be replaced by a valid provision that comes closest to the economic purpose of the invalid one. Amendments to these Terms will be announced to the customer in text form; if the customer does not object within two weeks of receipt, the amended Terms are deemed accepted.

Last updated: 12 May 2026